There are multiple ways to manage your business invoicing. Still, if you’re new to raising invoices and need a failsafe process, the best option is to use a professional invoice template software.
Raising invoices for the first time can feel daunting, but, like all things, it becomes effortless when you have the right resources at your fingertips!
We’ll run through a few pointers about how to invoice someone for the first time and send a bill to a client.
What Are the Rules Around Raising an Invoice?
The good news is that you have freedom of choice in how often you raise your invoices and in what format.
Best practices for client invoicing includes:
- Creating invoices electronically and then sending them via email, or printing and posting a hard copy only if necessary.
- Using a computer-generated invoice to ensure all the fields are legible and the invoice is easy to read.
- Generating invoices through a customized template to guarantee all of the details are included. Templates ensure every invoice document shows your company details and branding.
It is technically permissible to write out a manual invoice. However, that can lead to problems if some of the information has been missed, the customer isn’t sure about any of the details, or you can’t provide evidence of your paper trail should you ever need to pursue a late payment.
What Do I Need to Include on a Customer Invoice?
Every invoice you produce needs to include a few essential pieces of information.
Professional invoices inspire confidence in your customer that they have been billed correctly.
They also speed up your cash flow since an invoice that is instantly recognizable as being from your business, with unique branding, will always be paid faster than one requiring clarification.
Crucial Invoice Details
Here’s what you should always include:
- The business name, logo, and contact details.
- The goods or services you have supplied.
- The amount due, including itemized taxes or duties.
- The deadline for the payment to be made.
- The customer’s name and address details.
- Your bank details or payment information.
It’s also worth including a unique reference or job number on each invoice document. That ensures you can match payments made to individual invoices, and your customer can keep track of their account status.
What is the Easiest Way to Streamline Invoicing?
The best way to be confident that your invoices are error-free is to use an invoice template software. It’s as simple as dragging and dropping your logo, customizing the document with your company details, and then completing the profile information for each customer.
By producing quality invoice documents with comprehensive information, you will help your customer understand their charges and ensure that your invoices are paid on time without any issues.